Passthrough Expenses

Using Passthrough Expenses, you can pass-through an expense to your Tenant, but first you will need to link a vendor account to a Unit or Tenant.  If you already have the account linked to a unit, then you can skip the Linking step and go straight to Passing Through An Expense.

Linking A Vendor Account To Property Unit(s):

To link a Vendor Account to one or more units, open the Vendor Accounts Page. Do so by clicking Vendors in the Top Navigation Bar and selecting a property on the left and the vendor on the right. Then click Vendor Accounts in the Actions Menu. 

Once on that page, notice the table labeled "Accounts With Vendor". Now you can either link an existing account with units by selecting one and clicking Modify Account, or you can add a new account and link it to units by clicking Add Account.  Simply select which units you wish to be linked to the selected account and enter the appropriate % share to split the expense by. 

Passing Through An Expense:

Now that your account is linked one or more units,  you're ready to pass-through your expenses!  In the Property Expenses Page, select the payee account which is linked to Tenant(s) or Unit(s).  The Pass through option will be set to "Yes" by default. 

Notice how the table now displays the units that are linked to the Vendor Account. You can make any desired changes if the defaults are incorrect. Be sure that the Income Category (category of the item Billed to Tenant) and Charge Description (description on Tenant Bill for that charge) are accurate. Then select a Billing Cycle to apply the Expense to (the default is the Current Bill Cycle) and finally, click Add to add the expense with Pass-Through charges to the Tenant.

If you have any utility expenses such as Water or Electricity that you pay on Tenant's behalf, this is a perfect way to get them passed through to your Tenant immediately after entering the expense without spending any additional time adding those charges to your Tenants' bills.